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Recording Leave

Payroll administrators can record leave taken by employees by capturing the days on a calendar linked to the employee’s profile. This can be done as follows:

  1. Go to the employee’s profile, and click on Leave > Record Taken.
  2. Select the leave Type from the drop-down menu.
  3. Click on the day on which the employee is taking / took leave.

  4. Edit the To date if the employee is taking / took more than one day.

    Automatic inclusions and exclusions

    • Public holidays will be excluded from these dates automatically. For an updated list of Public Holidays, please visit the citizensinformation.ie website.
    • Weekends will be excluded for employees on a Fixed schedule, unless weekends form part of their Regular Working Days.
    • Weekends will be included for employees on a Casual / Temp schedule.

  5. Next to the relevant date, tick the box in the Partial column if the employee is not taking / did not take the whole day off. Once the box has been ticked, you can enter the number of hours of leave the employee is taking / took.

  6. Click Confirm to the right of the calendar.
  7. If you have finished recording leave, click Save; otherwise, repeat steps 2 – 6 to record additional leave.

Old leave system

If you are still using the old leave system (i.e. you joined SimplePay before 3 September 2016), you will record leave in a slightly different way. However, it is strongly recommended that you migrate to the latest version of our leave system to ensure that you enjoy the benefit of all the newest functionality.

More information can be found in the following article:

Recording leave may have pay implications, so please confirm that the employee’s payslip is correct after completing the above process.

Employees can also apply for leave to be approved via the self-service portal. Please see the following section:

Deleting Recorded Leave

Recorded leave can be deleted as follows:

  1. Go to the employee’s profile, and click on Leave > Record Taken.
  2. Click on the day on which the leave was recorded.
  3. Click on Remove Dates to the right of the calendar.
  4. Confirm that you want the delete the leave days.
  5. Then click Save under Pending changes, above the leave calendar.

Applicability

This process applies only to leave that is recorded by a payroll administrator. It does not apply to leave requests via self-service that have been approved by the leave approver.