Lots of New Features

We are very excited to tell you about all the useful features we’ve developed over the last few months.

Brand new leave system

The new functionality includes the ability to allocate employees’ leave entitlement upfront by simply checking a box. Also, you will be able to create custom leave types so that our system can better mirror what is happening in your business.

Posting to Xero via bill

We have expanded our integration with the beautiful Xero accounting software. The functionality of posting to Xero via bill will allow you to post your Euro payroll to a bank account that’s in another currency, e.g. USD.

Expanded employee self-service functionality

Your employees can now use our Info Update Request feature to request changes to their personal information such as banking details. You can then simply click to approve the request, and the information will be updated.

Importing clocking data from Deputy

You can now import clocking information from Deputy directly into our system by downloading a CSV file from Deputy.

New help site

If you click on any of the links above, you will be directed to our expanded and comprehensive new help site. Many users have already found it to be very useful and informative – for both background on payroll concepts and system usage.

We trust that all of this will make your payroll processing even simpler and, as always, we value any feedback you might have.

Payslips Delivered Right to Your Inbox

Amongst all the big updates that always come with the start of a new year, our tenacious developers have been able to sneak in some small but very useful features that we’re hoping will make your life just that little bit easier.

One of these handy new tricks is the ability to directly email payslips to employees via the employee self service feature. This makes it possible for employees to skip the login step and access their payslips directly from their email inbox in PDF format.

You can activate this right now by going to your Employees tab and clicking on the Manage Self Service option towards the right of the page. From there click on the Manage Payslip Settings option and tick the box labelled Attach payslips to emails on self-service release.

From now on, whenever an email goes out to employees notifying them that their payslip has been made available, it will also have a PDF copy attached.

For more information on any of the multitude of other time saving features that SimplePay has to offer, feel free to get in touch with our super helpful support team at any time.

Getting Started with Employee Self Service

Here at SimplePay, we believe that taking leave and getting paid should be the least stressful work related things that your employees can do. In the past, however, this hasn’t always been the case, mostly because of all of the red tape and paperwork involved in collecting payslips, and requesting and approving leave.

In our mission to make your payroll experience as simple as possible, we decided to address this issue by including a convenient and easy to use leave requesting and approval system. Your  employees will never have to be late for the holiday of a lifetime because their leave didn’t get approved in time. Check out the rest of the post for more information on how you can make your life easier by using employee self service.

Once you’ve logged into SimplePay, click on the Employees tab and then select Manage Self-Service on the right side of the page.

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This will bring up a page displaying all of the employees in the company, with blank spaces in which you can fill in their E-Mail addresses. Go ahead and fill these in for all of the employees for whom you want to enable self-service, after which you can tick the Enabled box. After you have done this you can click on the Save button, which will send emails to everyone on this list, requesting them to create an account that they will be able to use to check payslips and request or approve leave.

The next step in this process is to go to Manage Leave Settings in order to set up your organisation’s approval groups.

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The first step will be to click on Add Group. This will allow you to tell SimplePay who will be applying for leave, and who will be approving it. When setting up who requests will be approved by, you will need to choose from one of four options for each group:

  • Single Approver – This person holds all the power. All requests get approved by them and them alone.
  • Any of – If at least one person on this list approves the leave, you’re good to go.
  • All of – Every single person on this list has to approve the leave request for it to be approved.
  • All in order – Each person on this list will be notified of the leave request only if the person before them in the list approved it.

Once you have selected which of these modes you want, you can click on the plus icon, select somebody from the list and then click Add. Repeat this process for each leave approver. Specifying who will request leave for this group works in the same way. Click on the plus, select the name and then click Add. Easy. To make things even simpler, if the whole company will be using the same leave approver(s), you can just select the company name from the drop down menu.

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Believe it or not, that was the hard part. From now on, your employees will be able to log into their own SimplePay account in order to view or download any payslips they have available or to submit leave requests.

To put in a leave request, employees can simply click on Requests and then Submit Leave Request. From there they can just select the days of leave that they want to request as well as the type of leave before clicking Confirm. After this there will be an option to record a personalised message that will be seen by whoever is approving the leave.

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As soon as they click Save, an email will be sent to the appropriate leave approver(s), notifying them of the request.

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This email will contain a link to the Approval tab, which will allow yourself or the appointed employee to either approve or deny the request, along with a comment.

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So there it is. Getting the go ahead for that dream get-away has never been easier. If you can think of any way that we can make this process even simpler, please feel free get in touch with us and let us know.

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We’re in the Xero Marketplace!

Are your accounts and payroll information not really on speaking terms? Well fret not, because SimplePay is now officially listed in the Xero add-on Marketplace.

This makes it easier than ever to import your chart of accounts into SimplePay, allowing you to post all of your payroll information to Xero with the click of a button.

Save yourself a whole bunch of wrist strain from manually recording all of those cryptic spreadsheets and link your Xero and SimplePay accounts today by following our handy guide.