Employment Wage Subsidy Scheme – eligibility reporting from July 2021

Our last blog post explored the extension of the EWSS to 31 December 2021. As you know, to qualify for the EWSS employers must show a 30% reduction in turnover in comparison to the same period in 2019. Employers are required to review their eligibility on a monthly basis, but this was an internal check. 

On 1 July 2021 Revenue introduced an important change to this review process, where now employers need to submit reports directly to ROS. The purpose of today’s post is to provide an overview of this change and outline the steps you need to take to remain compliant.

EWSS eligibility review from 1 July 2021

From 1 July onwards, to be able to continue benefiting from the EWSS employers are required to complete an “Eligibility Review Form” on ROS. Forms are completed on a monthly basis and must be completed:

  • Between 21st and 30th July for your July submission; and
  • By the 15th of the month for each subsequent submission.

The first time you complete the form you’ll be required to provide details of actual turnover (excluding VAT) for the first 6 months of 2019 and 2021, as well as monthly projections for the remaining 6 months of 2021. Then, on the 15th of each following month, you will need to update the projections with the actual turnover value for the previous month.

Having completed the form, if you are calculated to no longer qualify for EWSS a warning message will appear on ROS, instructing you to cease claiming the subsidy and de-register. Equally, if you fail to complete the form for a given month, your subsidy payment will be suspended until the review form has been completed.

More information on the changes mentioned above can be found in Revenue’s “Guidelines on eligibility for the Employment Wage Subsidy Scheme from 1 July 2021”, released on 9 July 2021. If you have any technical queries about the Eligibility Review Form, you can contact the ROS technical help desk on  01 738 3699, or email them at [email protected]

If you found the above information useful but are not yet a client of SimplePay, you can get in touch with us at [email protected], browse our website or sign up for a free 30-day trial to get an idea of how we can save you time and effort on your payroll! 

Keep well and stay safe.

Team SimplePay

Bulk Import Employees from ROS

We have a new feature that we’re very excited about and think you will be too. It’s now possible to import new / additional employees and their RPNs directly from ROS. This means that you no longer need to manually add employees if they exist on ROS with a valid RPN. 

To import employees in bulk, navigate to Employees > Bulk Actions > Import Additional Employees. After importing the list of employees from ROS, simply select the employees you want to save, complete some basic employee information and select the save button. The selected employees will be created in SimplePay. 

For more information, please refer to our help site page or contact our Support team who will be more than happy to help you.

We hope you will enjoy this new feature us much as we will.

Team SimplePay

Extension of Pay & File Deadline for ROS Customers for 2019

On 9 May 2019, Revenue announced an extension to the ROS return filing and tax payment date for certain customers.

The new deadline of 12 November 2019 applies to:

  1. Customers who file the 2018 Form 11 return and make the appropriate payment through ROS for Preliminary Tax for 2019 and Income Tax balance due for 2018
  2. Beneficiaries who received gifts or inheritances with valuation dates in the year ended 31 August 2019 and who make a CAT return and the appropriate payment through ROS.
  3. PAYE customers who are required by Revenue to file a Form 12 for 2018 and who opt to use the online version.

To qualify for the extension in 1 and 2 above, both the return and payment must be done through ROS, otherwise the original 31 October 2019 deadline applies.

PAYE Modernisation Release 2: Bulk RPN Retrieval

Last week, we announced the release of Phase 1 of our major PAYE Modernisation changes – uploading of ROS Authorisation Certificates, which you can read about here.

As promised, we’re pleased to inform you that today we’ve released Phase 2: bulk retrieval of employee RPNs. As with the ROS Certificates, this is an important step in ensuring you’re ready to process payroll in 2019. This short and handy guide will take you through the steps of bulk RPN retrieval.

PAYE Modernisation Guide – Release 2

As part of this release,  SimplePay will automatically retrieve RPNs once for the 2019 tax year for all employees that have a PPSN but no RPN. This functionality will soon be expanded to provide daily automated updates.

As always, if you have any queries or concerns around this new functionality and process, please feel free to contact our friendly support team who will gladly assist.

PAYE Modernisation Release 1: Authorisation Certificates

Over the past few months, we have been discussing PAYE Modernisation on our blog. The new functionality for PAYE Modernisation will be released in stages over the next 2 weeks. We are happy to announce the first release, which allows you to upload ROS Digital Certificates to SimplePay.

If you are unsure about obtaining these Digital Certificates, please refer to this guide provided by Revenue.

This is a very important process for PAYE Modernisation and all employers or agents (such as payroll bureaus or accounting firms) will need to do this before processing payslips in 2019. Without uploading these certificates, requesting RPNs from ROS and submitting payroll information to ROS is not possible.

To help you through this process, we have compiled a useful guide which can be downloaded here:

PAYE Modernisation Guide – Release 1

Please note that these guides are in PDF format and you will therefore need to have a PDF reader on your computer to view them.

We’ll be in touch again shortly with instructions on how to retrieve RPNs, which contain information on the cut-off points and tax credits of employees.

If you have any difficulties with this new process, please do not hesitate to contact our support team who will be happy to assist.

A Sneak Peek at PAYE Modernisation Changes

As you’re aware by now, it will be mandatory for businesses across Ireland to start complying with PAYE Modernisation from January 2019. Under these new processes, there will be no change to the way that PAYE is calculated, only the way that this information is reported to Revenue. Being a client of SimplePay means that you do not have to face these changes alone. After extensive research, consultations with experts and developing our plan of action, the SimplePay team continue to work hard to ensure that you will be compliant.

So what kind of changes can you expect on the system? While there may still be some tweaks and changes after our final testing phase, here is a sneak peek of some of the functionality that we have been working on:

  • As part of employer authentication, each employer will be given a ROS digital certificate and a password by Revenue. A new ROS Authentication page will be available on SimplePay where you can upload your certificate and view its validity.

Please note: This will work slightly differently for payroll and accounting firms that manage payroll on behalf of multiple companies, as a single agent certificate can be used for all companies. More information on this will be provided in the future.

  • To avoid being taxed on an emergency basis, clients previously needed to upload a P2C for an employee. With PAYE Modernisation, a P2C is replaced by an RPN. This is generated by Revenue and can be retrieved with the click of a button from the usual tax information screen on SimplePay.

  • The SimplePay system will regularly update the RPN information for employees automatically. If the tax information for an employee has been updated before the regular automated RPN update has occurred, you can request the system to fetch RPN information from Revenue from the same tax information screen.

  • The P30 will be replaced with regular online submissions for each pay period. This will still be done from the Filing section in SimplePay.

As you can see from this sneak peek, the new PAYE modernisation functions are being built with the same user-friendliness that you have come to expect from SimplePay. However, we understand that change can be overwhelming. To support you through these changes, we will be releasing a guide on how to use the new functions on the system before the changes go live. Our help site will also be updated for you to refer to should you need it.

We look forward to supporting you along this journey into a new era of modern, convenient and even simpler cloud-based payroll.

Submit a List of Employees to Revenue for PAYE Modernisation

In preparation for PAYE Modernisation, employers need to submit a list of employees to Revenue through Revenue’s Online Service (ROS). This will ensure that Revenue’s records are aligned with yours so that you receive the most up to date employee information for processing payroll.

SimplePay now has an option to generate this report for Revenue with all the requested information. To do this, go to Reports > ROS Employee Export.

It is important that you ensure the accuracy of the report before submitting it to Revenue. If an employee is no longer working for you but they remain active on SimplePay, you will need to end their service on the system first before downloading the report. If any information has been incorrectly captured in Basic Info, you should correct this first.

Upon submission of the list of employees, Revenue will communicate any changes to their records based on the list you provided.

If you need any assistance or have any further queries, please contact us.

Team SimplePay