Level 5: Support for Businesses

As of midnight on 21 October, the whole of Ireland entered into level 5 of lockdown for a period of 6 weeks. Our blog post today looks into changes that have or are to be made to existing schemes, in order to help support your business and employees.

Employment Wage Support Scheme (EWSS)

The rate of subsidy for EWSS has been revised to help support your business under level 5. The EWSS rates are to be aligned with the PUP rates of payment. If your employees’ gross earnings were €400 or more per week prior to the pandemic, they will now receive €350.

These changes will be effective from the next payroll date, after 19 October 2020. For convenience we have attached the revised rates in the table below:

COVID-19 Restriction Support Scheme (CRSS)

The eligibility criteria for CRSS have been relaxed, meaning your company can qualify for it provided that your turnover is no more than 25% of the average weekly turnover for a period equal to the same number of weeks in 2019. New businesses will instead be required to use figures from 2020. If your business is affected by entering into level 5, this might provide you with a means of further relief, in addition to EWSS.

To qualify, your business must be operating from premises wholly located in a region which is subject to restrictions under the Government’s “Resilience and Recovery 2020: Plan for Living with Covid-19”.  As a result, you must be required to prohibit or restrict members of the public from entering your premises. Generally, restrictions apply at levels 3, 4 and 5, but your business might still qualify at lower levels, depending on your circumstances.

The support provided is as follows. Up to the first €20,000 of your company’s 2019 average weekly turnover, you will receive a 10% cash payment. If your business’s weekly turnover was greater than €20,000, any  amounts above this will accumulate additional payments at 5%, up to a maximum payment of €5,000 per week from the scheme. Therefore, to get the maximum amount, your business’s average weekly turnover in 2019 would need to be €80,000.

The scheme is due to run between 13 October 2020 and 31 March 2021, but Revenue is still in the process of adapting their systems for the scheme. Therefore the first payment under CRSS will be delayed until the CRSS system is live.

For more information on the CRSS, you can read the Government’s overview letter here.

Pandemic Unemployment Payment (PUP)

In relation to PUP, the Government has introduced a fourth bracket of payment. If your employee’s gross earnings were €400 or more per week prior to the pandemic, they will now receive €350 from their PUP payment. This aligns PUP with EWSS.

This change takes effect for all new applications received from 16 October 2020. All the other PUP brackets remain unchanged at €203, €250 and €300.

New applicants are being urged to apply online at MyWelfare.ie.

Sectors Exempted from Level 5 of Lockdown

If your business falls within one of the Government’s listed essential services or essential retailers, your business is permitted to continue operating under level 5.

The list of essential retailers can be found here.

The list of essential services can be found here

Please note that both these lists only apply to level 5 and may be changed if the lockdown level drops.

We hope that you have found the above information useful. If you have any questions on how the information above relates to SimplePay, please feel free to contact us at [email protected] 

Equally, if you are not yet a client of SimplePay but would like to be, or if you’d like to know how we can take the effort out of filing and calculating payroll, get in contact with us or visit our website: www.simplepay.ie

Keep well and stay safe.

Team SimplePay

Updated App: Version 2.0

As part of our vision to simplify and revolutionise payroll, we’ve focused on creating an enjoyable user experience and a payroll system that is easily accessible. The release of our mobile app in March this year meant that employees can now access their payroll from their phone at any time – they’re essentially carrying their payslips around with them wherever they go.

We’re happy to announce the release of Version 2.0 of the app, available to Android and iOS users. Version 2.0 includes more functionality which lets you:

  • Submit a leave request (employees)
  • View leave requests (employees and approvers)
  • Update leave requests with comments (employees and approvers)
  • Upload documents to leave requests (employees and approvers)
  • Approve or deny the request (approvers)
  • View leave balances (employees and approvers)

These updates to the app mean that processing leave is now even easier. Employees can log a sick leave request while in bed, or use their mobile phone to take photos of their medical certificate and upload it into the app. Approvers can then approve the request while sipping on their morning coffee.

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Not a SimplePay user but want your employees to have access to their payslips and leave from their phones? Unfortunately our app is only available to SimplePay users, but we offer a free 30-day trial for you to examine just how easy payroll can be with SimplePay. You can sign up for our trial here.

Team SimplePay

TWSS Reconciliation

Update 14 October 2020: Included clarification on which payslips are included in the TWSS Reconciliation CSV file.

The Temporary Wage Subsidy Scheme (TWSS) closed on 31 August 2020. Revenue will be conducting a reconciliation of the subsidy amounts refunded by Revenue to employers and the amounts of the subsidy that were paid to employees by employers to be completed.

The reconciliation will determine:

  • if any amount of the subsidy paid to the employer should be paid back to Revenue
  • if the company is entitled to receive additional payments from Revenue if they did not receive the full subsidy

The reconciliation will also allow Revenue to confirm the subsidy amount that was actually paid to employees so that Revenue can accurately calculate the Income Tax and USC liability for individuals that forms part of the End of Year review.

The reconciliation process consists of two phases:

Phase 1

The first phase in the reconciliation process is to submit a reconciliation report to Revenue by 31 October 2020. To do this:

  • Log into SimplePay, go to Reports and click on TWSS Reconcilation CSV – 2020. Please note that only payslips that meet the following criteria will be included in the report:
    • The payslip was submitted to ROS through SimplePay
    • The PRSI class for the employee was J9
    • The otherPayments COVID19 field was not included

Note: The OtherPayments field, introduced in mid April, enabled SimplePay to include the wage subsidy amounts in your submissions to Revenue (read more here). The TWSS Reconciliation CSV will not contain payslips submitted to Revenue after this field was introduced because these subsidy amounts have already been submitted to Revenue. The CSV provides Revenue with the wage subsidy amounts that were paid to employees that haven’t already been reported in your submissions to Revenue.

  • Then log into ROS to upload the CSV report. The steps for uploading the report is outlined in this Revenue document.

Phase 2

All active payslips submitted will be examined to determine the subsidy payable amount for each payslip based on the rules of the TWSS.

Following the completion of the stages, a Statement of Account will be sent to the employer’s ROS inbox.

If you have any questions about the Reconciliation Report, feel free to reach out to our Support team.

Team SimplePay

UI Tweaks for Profile Pages

We take our mission of simplifying payroll seriously! It’s why we believe that the small details matter. With that in mind, you may have noticed some slight changes to our user interface for profile pages, such as Companies, Billing and User Profile. These are the pages that you can access when clicking on the profile icon. 

We’ve made these changes so that you can more easily identify when you are working on your profile as opposed to within a specific company, eliminating any confusion around whether your changes will apply at a company or profile level. 

When working in a specific company, you’ll see the usual interface that you have come to know. When working on one of the profile pages, you’ll now see the following changes:

  • In the top left corner, you’ll now see the G-ref number for your profile or the page name, depending on which page you are on. The top bar has also changed to a darker colour to make it clear that you are working on the profile as a whole and not on a specific company.
  • The sidebar menu for the company that you were working in no longer appears. To return to the company, click on the link that says “Go back to <company name>” that appears in the top left corner next to the G-reference number of page name.

We hope you enjoy this small, but useful change to your user experience.

Not a SimplePay client but want a payroll software provider that cares about your experience? SimplePay offers a free 30-day trial that allows you to see just how easy your payroll experience can be. You can sign up here.

Team SimplePay