New System Items for Salary Sacrifices

Providing employees with bicycles as part of the Bike-to-Work scheme or travel passes for commuting to work can be great ways to offer tax-free benefits to employees while also encouraging more sustainable travel solutions. You may wish to recoup some or all of the costs associated with these benefits by offering employees a salary sacrifice. Our new system items simplify the process of correctly recording and reporting these salary sacrifices.

These new system items are set up to automatically reduce the gross pay that is reported to Revenue by the amount of the salary sacrifice for the period. The reduced gross pay also means that the salary sacrifice for the period correctly reduces the PAYE, USC and PRSI automatically calculated by the system, without you needing to manually set up a custom item for this.

The Bike to Work – Salary Sacrifice system item allows you to spread the salary sacrifice over multiple pay periods, since these are usually large once-off purchases. You can record the total value of the benefit that needs to be recouped through a salary sacrifice and how much of this will be recouped on each payslip. The system will then automatically keep track of the balance that still needs to be recouped in forthcoming pay periods.

For information on how to use these system items, refer to the following help pages:

More information on the concepts of Bike to Work, travel passes and salary sacrifices can be found in the following articles:

We hope these new system items make your payroll processing even easier.

Not a SimplePay client but want an easy-to-use payroll software solution that is tailored to Irish payroll legislation? We offer a free 30-day trial that allows you to see just how simple payroll processing can be. You can learn more and sign up here.

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EWSS Sweepback Process

As you are no doubt aware, the Temporary Wage Subsidy Scheme (TWSS) came to a conclusion on 31 August, and has been replaced by the Employment Wage Subsidy Scheme (EWSS). If you are not familiar with EWSS, you can read about it on our help page. Some of your employees may not have been eligible for TWSS, adding to your financial burden. To make sure that support in relation to such employees doesn’t fall through the cracks, Revenue has implemented the July / August EWSS sweepback (the sweepback).

Under the sweepback, eligible employers can backdate a claim for EWSS to 1 July for the relevant eligible employees. This is allowed under the following circumstances:

  • The employer was not eligible for TWSS; or
  • The employer had employees ineligible for TWSS.

How to Apply

If you want to apply for the sweepback, you need to fill in this Sweepback CSV Template and submit it on ROS when this facility becomes available on 15 September 2020. All applications for the sweepback must be submitted before 14 October 2020 through ROS to be considered.

Revenue has released this handy guidance document for the sweepback process covering eligibility, how to apply, how to fill in the CSV as well as how to upload it to ROS. 

EWSS Claims from September Onwards

As we love making your payroll a doddle, for the wider EWSS scheme we have created a new EWSS system item. If you as a company and some or all of your employees qualify for EWSS, the relevant employees should have the EWSS item added for the months that they qualify from September onwards. This has no effect on the payslip or calculations, but will inform Revenue of the relevant amounts due. You can read more about this in our previous blog post from 31 August.

Not a SimplePay client? Our self-service portal allows employees to view payslips and tax certificates, update their personal information and submit leave and claims for payslip items. It’s one of the many features that makes payroll with SimplePay so easy. Not convinced? We offer a free 30 day trial that lets you try out our system to see if it suits your payroll needs. You can sign up for the trial here.

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Claims Request Expanded to Include Employee Hours Worked

Last month we brought you a new feature that allows employees to submit certain claims via the self-service portal (refer to our 6 August blog post). We have now expanded this functionality to include Basic Salary inputs for hourly paid employees.

Hourly paid employees can now submit their hours worked for the month*, which will then need to be approved by the approver for claims. Once approved, it will automatically be added to the next draft payslip for the employee.

As with all types of requests, employees and approvers can attach supporting documentation (in this instance, it may be a signed time sheet) or leave comments.

*Note: Payroll administrators will first need to allow Basic Salary inputs via self-service before this option is available to employees.

For more information on this functionality, refer to the following help article:

Employee Claim Requests

Not a SimplePay client? Our self-service portal allows employees to view payslips and tax certificates, update their personal information and submit leave and claims for payslip items. It’s one of the many features that makes payroll with SimplePay so easy. Not convinced? We offer a free 30 day trial that lets you try out our system to see if it suits your payroll needs. You can sign up for the trial here.

Team SimplePay