Updated Enhanced Reporting Requirements Functionality

In our previous blog, we touched on Enhanced Reporting Requirements (ERR) and how SimplePay implemented changes to make this reporting easily accessible on our system. Due to the changing nature of the functionality, we have added exciting new features to simplify the ERR process even further. In this blog, we’ll take a closer look at the enhancements made, and cover the submission process in more detail. 

Introducing Self-Service Claims

Our Employee Self-Service (ESS) claim feature allows employees to submit their own travel and subsistence claims, either via the self-service web page, or our mobile app. This feature allows the claim process to be captured similarly to leave requests. This gives payroll admins the time to focus on more pressing matters, as claims can be logged and approved independently. 

Once claims are approved and the payslips finalised, then SimplePay automatically generates the correct ERR submissions for you. Claims are also not limited to system-defined items, but can also be set up for custom items, largely eliminating the need for a third-party expense management system.

To set up the ERR claim items, follow the few simple steps laid out on our help page here.

ERR Submission Process

So, how does the submission process for ERR work? We’ve kept it simple and in line with our current submission process for payroll. Once your payslips for the pay period have been finalised, you can head to our Filing page. From here, you should be able to see your normal ROS submission option for payroll, along with a submission option for Enhanced Reporting. A simple click of a button will send your submission through to Revenue directly! Our system automatically determines which items belong to which submission, making the process easy and stress-free for you. 

ROS Auth Certificate Upgrades

SimplePay has automatically upgraded existing employer ROS certificates loaded on the system to include ERR permissions. It’s important to note that these permissions do not automatically extend to any sub-certificates under the employer’s certificate. Also, note that when adding a new certificate to SimplePay, you will need to ensure that on the Employer Filing Details page under the Settings menu option, the Permissions dropdown is set to “Payroll (with ERR)”. Please refer to our help here and Revenues’s page here for more details.

Important Updates from Revenue

The 2024 Income Tax (Employments) Regulations, S.I. No.1 of 2024, state that employers must keep payroll documents and records related to reportable employee benefits for six years after the relevant year. Revenue can authorise a shorter retention period by notifying the employer in writing.

Revenue will also be providing further educational ERR webinars to employers, beginning in February 2024. The link to register for these events will be added to the official Revenue page in the near future, as was done previously. The webinar agenda has not yet been shared.

It is important to remember that ERR is still evolving, as Revenue carefully monitors the roll-out, implementation and use of this reporting. At SimplePay, we will continue to make any changes or upgrades necessary to stay compliant with Revenue’s decisions, and to make the ERR process even easier for our customers.

More information about ERR can be found on our help page here, which features an FAQ section for your convenience.

As always, if you have any questions or concerns, please feel free to contact our friendly Support team at support@simplepay.ie. 

If you aren’t a SimplePay member yet, but would like to experience seamless and compliant payroll, we encourage you to sign up for a free, 30-day trial here! 

Take care,

Team SimplePay