New Feature: Bulk Leave Import

We’ve had several requests asking for a way for payroll administrators and leave admins to record leave in bulk and we’re delighted to let you know that this feature is now here! This means that there are now 3 ways for leave to be captured on the system:

  • Employees can request leave via self-service or our mobile app which then gets captured once approved by a leave approver.
  • Payroll administrators and leave admins can record leave for individual employees via an employee’s profile.
  • Payroll administrators and leave admins can download an Excel file, complete it with the relevant leave days and upload the file into SimplePay.

For more information on how to use this new feature, head to our help page.

We’re continuing our mission to revolutionise payroll, and in the process make SimplePay the preferred payroll software provider for small and medium sized businesses. We hope that with the additional method for recording leave, every user now has an option that meets their needs.

If you have any queries on how to use the system or any suggestions on how we can better serve your needs, please reach out to us.

Team SimplePay

TWSS Reconciliation

As you’re likely aware, the Temporary Wage Subsidy Scheme (TWSS) was introduced last year to help mitigate the adverse effects of the pandemic on employment. Affected employers could receive income support for their employees, helping avoid layoffs over the period that trade was restricted. A requirement to partaking in TWSS was that employers would need to carry out a reconciliation process after the scheme had reached completion. The first phase of this occurred in October 2020, where employers were required to submit reconciliation reports, as covered in our previous blog post.

This Monday (22 March 2021) the reconciliation window for TWSS opened. Between now and 30 June 2021 you will need to log into ROS, check the information recorded to be correct, make amendments if necessary, and submit your reconciliation. 

If you haven’t already, you will receive a notification in your ROS inbox when your reconciliation information is available.

IMPORTANT: The deadline for completing the reconciliation is not until 30 June 2021. Before you review and accept your reconciliation balance on ROS, you need to read through Revenue’s guidance on the TWSS reconciliation to ensure that you complete it correctly. This provides a useful overview, as well as information on each key step of the reconciliation process.

In section 4 “How to review and correct subsidy paid data” we would recommend that you make any necessary amendments directly on ROS. This will immediately update your information to give you an up to date statement of account on submission.

Information about TWSS reconciliation can also be found in this Revenue Press Release, and in this Extensive Guide which covers the whole process in detail.

What Happens Next?

Whether or not you make any amendments to the amount of TWSS paid to your employees on ROS, Revenue will combine this information with any payments you have already made to issue you with a statement of account. This will show the amount that either you or Revenue owe to the other.

PRSI Corrections Post TWSS Reconciliation

The J9 PRSI class contributes to the number of insurable weeks of the last used non-J9 PRSI class. As a result, you’re unlikely to need to make any manual changes to the PRSI class.

However, where PRSI Class J9 was applied to your employees’ payslips and:

  • You opted out / reversed out of TWSS;
  • You were ineligible for TWSS;
  • One or more of your employees were ineligible for TWSS; or
  • Certain payslips were ineligible

then an adjustment may be required.

If Revenue has raised a PAYE or PRSI assessment with you for some or all of 26 March to 31 August 2020, then you should confirm with the caseworker whether you need to make any adjustments.

More information on changing PRSI classes on payslips for the TWSS period can be found here.

Useful Links

We hope that you have found the above information useful. If you have any questions on how the information above relates to SimplePay, please feel free to contact us at [email protected]

Equally, if you are not yet a client of SimplePay but would like to be, or if you’d like to know how we can take the effort out of filing and calculating payroll, get in contact with us or visit our website: www.simplepay.ie

Keep well and stay safe.

Team SimplePay

New Feature: Custom Beneficiaries

We’ve expanded our beneficiaries functionality so that you can add beneficiaries for custom items that are set up as benefits, deductions or employer contributions. This gives you more flexibility in tailoring the beneficiaries report for your needs, making any payments linked to payroll even easier.

To add a custom beneficiary:

  • Go to Settings > Beneficiaries and select Add under Custom Beneficiary
  • Enter the details for your beneficiary and click Save

Once you have added your custom beneficiary, you can link it to custom items as follows:

  • Go to Settings > Custom Items and select the custom item (or click Add to create one)
  • Tick the checkbox Link to beneficiary
  • Select the Beneficiary Type:
    • ‘Fixed’ should be selected if there is only one beneficiary for this custom item for all employees. You will then need to select the beneficiary from the dropdown list.
    • ‘Different on every employee’ should be selected if different employees have different beneficiaries for this custom item. If you select this option, the beneficiary will need to be specified when adding the custom item to the employee’s payslip.
  • Then click Save

For more information on setting up custom items, head to our help page here.

We hope you love this new feature and that it’ll make your payroll processing more efficient.

Team SimplePay