We are happy to announce that we have increased our bulk actions functionality to include bulk actions for once-off payslips. If you have multiple employees with once-off payslips and need to add items to these payslips, you can now do so in bulk by going to Employees > Bulk Actions.
From here, you can select either Payslip Inputs or Clocking Imports. Then click on Switch to once-off payslips and capture your data accordingly. Please take note of the following:
- Payslip Inputs: As always, only once-off items (i.e. no regular items) can be added to once-off payslips.
- Clocking Imports: Only custom items with Payslip Inputs are supported for this method.
To read more about these functions, the following help pages are available:
If you need further assistance with this new functionality, please contact our support team.
At SimplePay, protecting your data is a fundamental part of our business. That’s why we have the highest of security standards in place to ensure the privacy and protection of your information.
We want your time using SimplePay online to be enjoyable and worry free. One of the ways that users put themselves at risk of cybercrime is with their choice of passwords or by saving their passwords to the device they are using. When it comes to internet security, you can never be too careful. We are therefore launching an optional security feature, called 2-factor authentication. This feature requires users to enter a verification code as an additional step when logging into SimplePay or when changing their password.
With this feature, users can establish a device as a trusted device, so that they only have to do 2-factor authentication every 30 days. All other devices will require 2-factor authentication with each log in.
As this is an opt-in feature, you will need to request it from our support team, at no additional charge. To learn more about how it works, read our help page here.
Just another way that we are helping you to stay safe online.
Been wanting more control over employee leave balances? We have heard your requests and are excited to announce the launch of a new feature which allows you to customize your leave settings even more.
Want to stop employees from logging leave if it will result in a negative leave balance? No problem!
Our new feature allows you to do just this. If a self-service leave request will result in the minimum balance not being maintained, you can opt to:
- prevent the leave request from being logged (see image below), or
- warn the employee of the outcome if they continue (see image below).
For more information on leave settings and setting this up, refer to our help page here.
We hope you love the new feature and, as always, we welcome any feedback that you may have.
Edit: Please note that there was an error on the previous version of this blog post where it stated that you could set a minimum leave balance for employees to maintain in preparation for the annual shutdown of your company. The feature is currently only available for setting a minimum leave balance of 0 or a negative number, not a positive minimum balance, which is likely to be developed shortly in the future. Our apologies for the error.
Getting confused between the draft payslips that you saved to your computer and the finalised payslips that you gave to your employees?
To make it easier for you to keep track of versions of your documents, we have added a stamp to the draft version of the following documents:
To remove the stamp, simply finalise the document by clicking on the Finalise button or link for the document.
For more information on these processes, refer to the following help pages:
Let us know if there are any other features you would like to see on the system – we’re always looking for ways to make payroll better for you!
After several requests for integration with other systems, we are happy to announce that we have built a SimplePay API!
If you’re a non-technical person, just think of an API as a way for other systems to talk to our system. For example, an HR system that wants to sync employee info to payroll, or a time and attendance system that wants to automatically send hours worked through, can do this via an API. If you’ve ever wished SimplePay could integrate with another HR or time and attendance system in this way, get in touch with them and tell them about our API.
If you are a developer and have been interested in SimplePay integrating with your system, take a look at our Developers page.
Our API allows you to:
- Obtain information about the company and all employees, pay points and pay frequencies within the company.
- Create, update and delete employees.
- Access payslips for employees.
- Create or view calculations on a payslip.
- Access monthly reports, such as a Transaction History Report.
- Record leave and obtain leave balances.
We hope that you are excited about the launch of our API. We’re just getting started, so be sure to let us know what functionality you’d like to see in the API in future.
You may have heard that the PAYE system will be undergoing a significant change as part of the PAYE Modernisation Project. As from 1 January 2019, the pay and deductions of employees will need to be calculated and reported in real-time. This means that the P30, P35, P45 and P60 will all be eliminated and P2Cs will be replaced by a Revenue Payroll Notification (RPN). The benefits of this new PAYE reporting system can be found on Revenue’s website here.
We’re in the process of implementing updates to have our system ready well before the end of the year. From next year, direct payroll reporting will be made possible through seamless communication between our system and ROS to exchange the required information. With the click of a button, you will be able to:
- request the most up to date RPN before making payments to employees
- report employee payments in real-time
- reconcile Revenue’s response to the payroll submission.
But don’t worry, we will communicate with you in good time regarding all updates to our system, as well as what and how you can prepare to ensure a smooth transition to the new PAYE process – keeping payroll simple, as always!
At SimplePay we strive to create value for you by meeting your payroll needs in a simple and easy manner. With that in mind, we are thrilled to announce the launch of a new feature to make the tax year-end even easier for you – employees can now view their tax certificates via the self-service function.
This means that you can release P60s to your employees at the end of the tax year at the click of a button. Employees will be informed via email that their tax certificates are available on their employee self-service. You can also attach a PDF of their tax certificate in this email.
Please see the following help page for more information on the steps to enable and use this function.
You asked and we delivered! We have expanded the self-service functionality so that employees can add documents when they request leave. Now employees can attach doctor’s certificates, birth and death certificates, or any other supporting documents to leave requests with ease.
To find out how to add documents as an employee, read more on this help page.
Leave approvers can view these documents without needing the employee to hand them to each person directly.
To find out how to view documents as a leave approver, read more about it on this help page.
Just another way that SimplePay is working to make payroll simpler for you!
The SimplePay Team
We’ve just added a small but incredibly helpful feature to the system: effective dates for tax information, e.g. information that comes from P2C files.
How is this useful? In exceptional circumstances, Revenue may issue an updated P2C in the middle of the year. This may be to correct the tax credit or for other reasons. Difficulties may come in a few months down the line, when there’s no record of exactly when the new P2C came into effect, and indeed what the changes were.
We now record an effective date and keep track of the previous values for the above cases. This will enable you to troubleshoot tax queries related to updated P2Cs with ease.
For more information, read about it in this help article.
We are very happy to inform you that we have re-designed the way that leave take-on balances are captured. The new and improved take-on screen will provide you with greater flexibility and is also more informative. Additionally, you will now have the option to add leave take-on balances in bulk.
Please note: the information in this blog post does, unfortunately, not apply to clients who are still on Version 1 of our leave system; however, we’re working very hard on migrating everyone to the latest version as soon as possible.
In cases where you previously used another payroll system before you started using SimplePay, you can add leave take-on balances for your employees.
Alternatively, you might want to enter leave balances as at a particular date. The redesigned leave take-on screen allows you to do this too because you are able to choose the date for the end of the take-on period.
The system will automatically calculate the leave accrued from the start of the leave cycle to the end of the take-on period and will also take into consideration leave days taken and leave adjustments recorded on the system. It will even allow you to enter the number of leave days that were captured off-system.
Additionally, the system will automatically calculate a closing balance – as at the end of the take-on period – based on information in the other fields. However, if the leave policy allows for leave to be carried forward, you will be able to override the automatically calculated closing balance and enter the desired balance.
More information about leave take-on balances and the handy new take-on fields that we’ve added can be found on our help site.
Another great improvement is that it is now possible to add leave take-on balances for your employees in bulk – thereby eliminating the need to repeat the same steps over and over for all your employees. More information about how to do these bulk inputs can be found here.
If you have any questions, you are welcome to email us at [email protected] to assist you.
The SimplePay Team