We’re all about helping your business be more efficient, which is why we have a mobile app and self-service portal that allows employees to log their own requests for leave, info updates and claims. But what happens when the approver for that request is on leave? Does the request hang in limbo, bringing your payroll processing to a grinding halt? Now it doesn’t have to. Introducing our new approver override function for Full Admin users.
Full Admin users now have the option to step in and make decisions on pending requests that they are not an approver on. The Full Admin’s approval temporarily overrides the need for it to be approved by the approvers in the approval group – in other words, it bypasses the whole approval structure and the Full Admin user’s decision is taken as final.
We’ve had several requests asking for a way for payroll administrators and leave admins to record leave in bulk and we’re delighted to let you know that this feature is now here! This means that there are now 3 ways for leave to be captured on the system:
Employees can request leave via self-service or our mobile app which then gets captured once approved by a leave approver.
Payroll administrators and leave admins can record leave for individual employees via an employee’s profile.
Payroll administrators and leave admins can download an Excel file, complete it with the relevant leave days and upload the file into SimplePay.
For more information on how to use this new feature, head to our help page.
We’re continuing our mission to revolutionise payroll, and in the process make SimplePay the preferred payroll software provider for small and medium sized businesses. We hope that with the additional method for recording leave, every user now has an option that meets their needs.
If you have any queries on how to use the system or any suggestions on how we can better serve your needs, please reach out to us.
We’ve expanded our beneficiaries functionality so that you can add beneficiaries for custom items that are set up as benefits, deductions or employer contributions. This gives you more flexibility in tailoring the beneficiaries report for your needs, making any payments linked to payroll even easier.
To add a custom beneficiary:
Go to Settings > Beneficiaries and select Add under Custom Beneficiary
Enter the details for your beneficiary and click Save
Once you have added your custom beneficiary, you can link it to custom items as follows:
Go to Settings > Custom Items and select the custom item (or click Add to create one)
Tick the checkbox Link to beneficiary
Select the Beneficiary Type:
‘Fixed’ should be selected if there is only one beneficiary for this custom item for all employees. You will then need to select the beneficiary from the dropdown list.
‘Different on every employee’ should be selected if different employees have different beneficiaries for this custom item. If you select this option, the beneficiary will need to be specified when adding the custom item to the employee’s payslip.
Then click Save
For more information on setting up custom items, head to our help page here.
We hope you love this new feature and that it’ll make your payroll processing more efficient.
Being a SimplePay client means that you’re used to the benefits of a simple and efficient payroll system. But we’re always looking at ways to make your job even easier and faster. We heard your cries for a quicker way to download multiples payslips for an employee and are happy to announce that this is now available.
Our new Payslips Export report allows you to download a ZIP file with all the payslips within a specific date range for selected employees or pay points. For more information on how to generate this, head to our help article here.
This report makes the task of assisting employees with payslip requests much faster. Remember that employees also have the option to download payslips themselves using the self-service portal or app.
For any further questions, do not hesitate to contact our support team.
Not a SimplePay client? Want a payroll software provider that actually listens to their clients? Sign up for a free 30-day trial here to see just how simple payroll can be when using SimplePay.
Unlike many other payroll systems, SimplePay does not charge for or restrict the number of users on the system. This means that you can give system access to all the people that need it, whether this is a department head who approves leave, a payroll administrator who processes payroll or an external accountant who completes filing submissions. While our user settings already have a range of roles and restrictions that you can configure, we’ve had several requests for giving users read-only access to the system.
We are delighted to announce that we’ve upgraded our permissions to enable you to give users read-only access, with extensive flexibility that lets you customise this on a company, pay frequency or pay point level.
When adding a user, you can still select their permission role (e.g. Leave Admin) and restrict them to specific companies, pay frequencies or pay points. However, when restricting users with Admin or Leave Admin roles, you can select the type of access for each company, pay frequency or pay points, namely:
Full: gives the user full access to the areas of the system as defined by that particular role
Read-only: gives the user read-only access to the areas of the system as defined by that particular role
None: gives the user no access
For more information on setting up users with read-only access, refer to our help article here.
We hope that you love the new feature! Please reach out to us if you have any trouble setting up users or if you have any further questions.
Happy new year! We hope that 2021 brings you new opportunities, improved performance and overall success in all your endeavours. As always, we’ll support you with an efficient and effective payroll system. We’re kicking off the new year with a brand new feature – you can now assign leave policies to employees in bulk.
SimplePay’s leave functionality allows you to set a company default leave policy for all employees that are added to the system. You can then assign a different leave policy to employees if they are not on the default policy. Being able to assign leave policies now in bulk saves you time if you have many employees who are not on the company default policy. It is also useful for companies who do not have a single company default policy, but rather separate policies per pay point or pay frequency.
Once you have created your leave policies, you can assign them in bulk as follows:
Go to Employees > Bulk Actions
Click on Entitlement Policies under the Leave heading
Use the filters to select only those employees that are part of a specific pay point or pay frequency
Use the drop-down menus to allocate the leave policies for each leave type for each employee on the page. If all employees on the page are on the same policy, use the Copy first value down option to save you time.
It’s as simple as that. For more information on leave management and bulk leave actions, refer to the following pages:
At SimplePay, we listen to our users. That’s why when you asked us to build functionality to accommodate the special tax requirements for permanent health insurance, that’s exactly what we did! In today’s post, we’ll provide a quick overview of permanent health insurance and show you how to add it to your employees’ payslips on SimplePay.
What is Permanent Health Insurance?
Permanent health insurance or permanent health benefit contributions are schemes which will continue to pay your employees’ income if they are absent due to illness or injury. Even better, using a Revenue approved scheme provider allows you to benefit from tax relief.
You can read more about the tax implications of these schemes on our help page here.
Adding Permanent Health Insurance to Payslips on SimplePay
When logged into SimplePay:
Go to Employees and click on the name of an employee participating in the permanent health insurance scheme
Click on Add next to Regular Inputs
Select Permanent Health Insurance from the list of regular system items
From the Revenue Scheme drop-down menu, select whether the scheme you’re partaking in is “Approved” or “Unapproved”
Fill in the Employer Contribution and Employee Contribution fields
Easy as that! You should now be able to see the values you inserted under Regular Inputs, as shown below:
We hope that you have found the above information useful. If you have any questions on how the information above relates to SimplePay, please feel free to contact us at [email protected]
Equally, if you are not yet a client of SimplePay but would like to be, or if you’d like to know how we can take the effort out of filing and calculating payroll, get in contact with us or visit our website: www.simplepay.ie
Providing employees with bicycles as part of the Bike-to-Work scheme or travel passes for commuting to work can be great ways to offer tax-free benefits to employees while also encouraging more sustainable travel solutions. You may wish to recoup some or all of the costs associated with these benefits by offering employees a salary sacrifice. Our new system items simplify the process of correctly recording and reporting these salary sacrifices.
These new system items are set up to automatically reduce the gross pay that is reported to Revenue by the amount of the salary sacrifice for the period. The reduced gross pay also means that the salary sacrifice for the period correctly reduces the PAYE, USC and PRSI automatically calculated by the system, without you needing to manually set up a custom item for this.
The Bike to Work – Salary Sacrifice system item allows you to spread the salary sacrifice over multiple pay periods, since these are usually large once-off purchases. You can record the total value of the benefit that needs to be recouped through a salary sacrifice and how much of this will be recouped on each payslip. The system will then automatically keep track of the balance that still needs to be recouped in forthcoming pay periods.
For information on how to use these system items, refer to the following help pages:
We hope these new system items make your payroll processing even easier.
Not a SimplePay client but want an easy-to-use payroll software solution that is tailored to Irish payroll legislation? We offer a free 30-day trial that allows you to see just how simple payroll processing can be. You can learn more and sign up here.
Last month we brought you a new feature that allows employees to submit certain claims via the self-service portal (refer to our 6 August blog post). We have now expanded this functionality to include Basic Salary inputs for hourly paid employees.
Hourly paid employees can now submit their hours worked for the month*, which will then need to be approved by the approver for claims. Once approved, it will automatically be added to the next draft payslip for the employee.
As with all types of requests, employees and approvers can attach supporting documentation (in this instance, it may be a signed time sheet) or leave comments.
*Note: Payroll administrators will first need to allow Basic Salary inputs via self-service before this option is available to employees.
For more information on this functionality, refer to the following help article:
Not a SimplePay client? Our self-service portal allows employees to view payslips and tax certificates, update their personal information and submit leave and claims for payslip items. It’s one of the many features that makes payroll with SimplePay so easy. Not convinced? We offer a free 30 day trial that lets you try out our system to see if it suits your payroll needs. You can sign up for the trial here.
We love innovating to make payroll simpler and our new self-service employee claims feature does just that.
Our employee self-service option was built to ease the administration burden that comes with payroll:
Employees can access historic payslips and tax certificates at any time without having to ask the payroll administrator to send it to them.
Leave requests allow employees to request leave and upload supporting documentation (such as medical certificates), saving you the hassle of having to remember to record leave or follow up with employees for their supporting documentation.
Info update requests allow employees to request changes to their basic information, ensuring that you have up-to-date and accurate information for employees.
Our new feature expands self-service to allow employees to submit inputs for the following payslip items:
Custom items, with the Input Type as “Once-off for specified payslips”, “Different on every payslip”, “Hourly rate * factor * hours” and “Custom rate * quantity”
Employees can enter the amounts that they wish to claim and upload supporting documentation. An approver simply needs to approve the request. It will then be added to the employee’s next draft payslip without the payroll administrator needing to capture any of these payslip amounts. In addition to saving the payroll administrator processing time, it also takes the hassle out of verifying claims, since a separate approver (such as a direct line manager) can be set up for this purpose.
Note: As this is an opt-in feature (for now), you need to request it from our support team, at no additional charge. More information on how this feature works can be found on our help page here.
Not a SimplePay client but you want to use our self-service feature? Unfortunately this feature is only available to SimplePay clients. The good news is that we offer a 30 day free trial and sign up is a breeze! You can find out more and sign up for a trial here. Come and experience the joy of stress-free payroll.