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Auto-Enrolment (MyFutureFund) Submission Guidelines

This article deals with how to submit MyFutureFund contribution information to the National Automatic Enrolment Retirement Savings Authority (NAERSA). For more information about auto-enrolment in general, please see this article:

Downloading Submission Files on SimplePay

You can generate a file with all the contribution information as follows:

  1. Go to Filing.
  2. On the default Regular Submissions tab, select the relevant pay period, and scroll down to the MyFutureFund section.

  3. Click on View to review the details of your submission on the MyFutureFund Submission screen. Then, click Back, or close that tab.

    Export File button

    You can download your submission file from this screen, too. However, the Export File button will be clickable only after the submission has been finalised.

  4. Back on the Regular Submissions screen, click on Finalise after confirming the submission details.

    When to click Finalise

    Ideally, you should finalise a submission only once you have confirmed that all the relevant employees have been included, and that their contribution information is correct.

    While a submission remains unfinalised, it will automatically be updated when payslips are unfinalised, changes are made, and those payslips are finalised again.

    However, if you click Finalise in a submission line, that information is locked in and cannot be changed. Any subsequent changes to payslips (i.e. payslips being finalised) will automatically generate a new submission.

    1. Download the submission file by clicking Export File. This button will be clickable only after you have clicked Finalise.

Timing of downloading and uploading

It is recommended that you upload the file (see below) as soon as possible after downloading it. This is to prevent any issues regarding the use of the latest available AEPN.

Uploading Submission Files to the MyFutureFund Employer Portal

Once the submission file with all the contribution information has been downloaded on SimplePay, you can provide that information to NAERSA as follows:

  1. Go to myfuturefund.ie, and on the Employer | Agent card, click Log in with ROS.
  2. Complete the authentication process with your ROS digital certificate.
  3. You will be taken to the main Dashboard. On the Submit payroll file card, click Start.

  4. Skip Step 1.

    Skipping step 1

    It is important that you not do step 1. Our system has already obtained and applied the latest AEPN in generating the submission file. If you download the AEPN here, you might get confused or run into problems.

  5. Click on Step 2: Click to Start, and follow the instructions on the screen to upload your file and complete the submission. Check the screen for any errors or warnings.

    Late submissions

    All submissions, alterations, and deletions must be made on or before the pay date of the employee, before 6:30 p.m. Irish Standard Time.

    Submissions for past pay periods that are submitted after the relevant pay date (i.e. late) will be accepted but may result in NAERSA flagging those submissions as non-compliant.

    Early submissions

    Submissions for future pay periods that are submitted before the relevant pay date will be accepted, and thereafter processed on the relevant pay date.

Important Notes

Employee accidentally not included

If you have finalised your submission, but you then realise that there is an issue (e.g. one of your employees is not included), you should note the following:

  • It is not possible to unfinalise a MyFutureFund submission. Once you have finalised a submission, it is recommended that you download the submission file, and then upload it as soon as possible thereafter.

  • Let’s say an employee was excluded from the submission file because their payslip had not been finalised before you finalised the MyFutureFund submission. You should do the following:

    1. Download the file of the submission that you had already finalised, and upload it to the portal.
    2. Back on SimplePay, finalise the employee’s payslip.
    3. A new line will appear on the MyFutureFund section of the Regular Submissions screen. After you’ve confirmed the details by using the View option, click Finalise in the new line.
    4. Click Export File.
    5. Upload the second downloaded file to the portal.
  • The submission files were designed to be read together. Therefore, it is important that all submission files be uploaded – in the order in which they were generated.

Error in employee’s contribution information

If an employee was included in the finalised submission, but before uploading it, you discover that there was an error in the employee’s data, you should do the following:

  1. Upload the submission file that contains the error. (As mentioned above, it is not possible to unfinalise submissions.)

    Uploading submission files that contain errors or omissions

    Because submission files were designed to be read together, it is important that you also submit the one that contains an error. In this case, the second file that is generated will be an amendment file – fixing only the error with the one employee.

  2. Click on Undo Finalise on the payslip that contains the error.

  3. Correct the error, and finalise the payslip again.
  4. On the Regular Submissions screen, note the new submission line (which was automatically generated when you finalised the updated payslip (in step 3 above)), confirm the details by using the View option, and click Finalise in the new line.
  5. Click Export File.
  6. Upload the second downloaded file to the portal.

Removal or deletion of employee’s contribution information

If you have already submitted the contribution information for an employee to NAERSA, but then you realise that it was a mistake, and you want to delete or remove the submission for that employee completely, you should do the following:

  1. Click Undo Finalise on the payslip of the employee you want to delete from the submission.
  2. On the Regular Submissions screen, you will see that a new submission line has automatically been generated. This is because the payslip that is now no longer finalised should not be included in the submission. Click on View to confirm the deletion information. Then, click Back, or close that tab.

  3. Back on the Regular Submissions screen, click on Finalise in that submission line.

    Deletion vs correction

    The steps described here are very specific to the situation where you don’t want the employee to be included at all; in other words, you require a deletion.

    However, if you plan to make a correction and then re-finalise the payslip, you should not finalise the submission until after you’ve finalised the payslip. This is basically the correction scenario described above.

  4. Click on Export File.

  5. Upload the file to the portal.

NAERSA will now have both files, the initial one containing the employee and the deletion one, which removes the employee from the submission.